Data Protection Policy
Safeguarding Information with Integrity and Responsibility
Introduction
ALGEBRAA Business Solutions Pvt Ltd (“ALGEBRAA”, “we”,
“our”, or “us”) is committed to protecting the confidentiality, integrity, and
availability of all personal and business data entrusted to us. As a global
provider of Accounting, Bookkeeping, and Financial Outsourcing services, we
adhere to strict data protection standards in compliance with GDPR,
applicable data protection laws, and international best practices.
This Data Protection Policy outlines how we collect,
process, store, protect, and manage personal and sensitive data.
Scope of the Policy
This policy applies to:
- All employees, consultants, and contractors of ALGEBRAA
- Client, vendor, employee, and third-party data
- Data processed through accounting software, ERP systems, cloud platforms, and document management tools
- All physical and electronic records
Types of Data We Process
We may process the following categories of data:
- Personal identification data (name, contact details, identifiers)
- Financial and accounting data
- Payroll and employee-related data
- Business records and transactional data
- System access and audit logs
We process data only as necessary to deliver agreed services.
Lawful Basis for Processing
ALGEBRAA processes data based on:
- Contractual necessity
- Legal and regulatory obligations
- Legitimate business interests
- Explicit consent, where required
Data is never processed beyond its defined purpose.
Data Protection Principles
All data processing activities follow these principles:
- Lawfulness, fairness, and transparency
- Purpose limitation
- Data minimization
- Accuracy and timely updating
- Storage limitation
- Integrity and confidentiality
- Accountability
Data Security Measures
We implement strong organizational and technical safeguards, including:
- Role-based access controls
- Secure cloud-based environments
- Encryption of data at rest and in transit (where supported)
- Multi-factor authentication
- Regular access reviews and audits
- Secure document handling and sharing protocols
All staff members are bound by confidentiality agreements and trained in secure data handling.
Data Retention & Disposal
- Data is retained only for the duration required by contract or law
- Secure deletion and disposal methods are used once retention periods expire
- Backup and archival controls are maintained in compliance with regulations
Third-Party & Sub-Processor Management
When engaging third-party service providers:
- Only compliant and reputable vendors are selected
- Data Processing Agreements (DPAs) are executed where applicable
- Data sharing is limited to the minimum necessary
International Data Transfers
For cross-border data transfers:
- Appropriate safeguards are applied
- Client instructions and contractual protections are strictly followed
- Transfers comply with applicable international data protection laws
Data Subject Rights
We respect and support data subject rights, including:
- Right of access
- Right to correction
- Right to erasure
- Right to restrict processing
- Right to data portability
- Right to object
Requests are handled promptly in coordination with the relevant Data Controller.
Data Breach Response
In the event of a data security incident:
- Immediate investigation and containment
- Timely client notification
- Regulatory reporting where required
- Implementation of corrective actions
Training & Awareness
- Regular data protection and security training for employees
- Clear internal policies and escalation procedures
- Continuous improvement through audits and reviews
Policy Review & Updates
This policy is reviewed periodically and updated as required to reflect:
- Regulatory changes
- Technological advancements
- Business and operational changes
Training & Awareness
- Regular data protection and security training for employees
- Clear internal policies and escalation procedures
- Continuous improvement through audits and reviews
Contact Information
For data protection-related queries, requests, or concerns, please contact us through our official communication channels.
Our Commitment
At ALGEBRAA, data protection is integral to our values. We combine strong governance, secure systems, and ethical practices to ensure your data remains safe, confidential, and compliant—always.