HOW WE WORK?
How We Work: Our Disciplined Approach to Financial Excellence
At Algebraa Business Solutions Private Limited, our operational model is defined by a commitment to precision, accountability, and proactive control. We don't just process transactions; we embed a standardized, audit-ready financial infrastructure directly into your business. Our structured process ensures seamless integration and guaranteed accuracy, transforming your finance function into a strategic asset.
I. Phase 1: Foundational Setup and Complimentary Control
We begin every partnership by establishing an unshakeable foundation built on industry-leading practices.
A. Complimentary System Study and GAP Analysis
Upon engagement, we conduct a comprehensive System Study and GAP Analysis of your existing processes. This initial review identifies operational misalignments and gaps between your current practices and global benchmarks (GAAP, IFRS). We discuss these findings with you to tailor the path forward.
B. Procedure Implementation and Internal Controls
Following the study, we implement procedures and internal controls designed to safeguard your financial data and prevent leakage. This essential service is provided complimentary. We don't stop there; we periodically monitor these controls to ensure they remain robust and effective over time.
C. Standardization of Documentation
Upon signing the Service Level Agreement (SLA), we immediately furnish you with the required document formats meticulously aligned with International Accounting Standards, GAAP, and IFRS standards. This standardization ensures consistent, high-quality data input from the very start.
II.
Phase 2: Dedicated Resource Allocation and Guaranteed Workload Completion
Our
resource model is designed for seamless service continuity, dedicated
expertise, and guaranteed completion of all tasks.
A. Dedicated and Contingency Team Structure
To ensure continuous service and deep expertise, we allocate a robust, multi-layered team:
- One Accounts Manager
- One Supervisor
- One Team Leader
- Two Accountants (one is deputed to your company)
This structure provides built-in expertise and contingency planning, guaranteeing continuity regardless of staff changes.
B. Flexible Workload Guarantee
Our deputed Accountant updates your accounts on a weekly (twice) basis according to the time required to complete the task. We guarantee completion by adhering to the following commitment:
- In case the work is not completed during the allocated time, we work extra hours till the work is completed.
- We will not charge for the extra hours, ensuring your service fee covers the complete scope of work as defined in the SLA.
III. Phase 3: Accrual Basis Accounting and Financial Closure
We
adhere to the highest standard of financial reporting, ensuring timely and
accurate accrual-based financial statements.
We prefer and implement accounting based on the accrual basis, providing a true picture of your financial performance. At the end of every month, we prepare the essential P&L and Balance Sheet Schedules and pass all necessary recurring entries (e.g., depreciation, amortization, accruals) to accurately close the books.
B. Rigid Checklist Protocol (Our Internal Control DNA)
We enforce quality and control at every stage through a strict use of comprehensive Checklists. This standardized internal control framework minimizes human error and guarantees all steps are verified:
- Data Entry Check List
- BRS Check List
- AR Check List
- AP Check List
- Inventory Check List
- Project Management Check List
- Payroll Check List
- P & L Check List
- Balance Sheet Check List
- MIS Reports Check List, etc.
IV. Phase 4: Rapid Reconciliation and Timely Reporting
Our streamlined closing process prioritizes speed without sacrificing the quality necessary for management to make timely decisions.
A. Accelerated Reconciliation Start
Once the daily Data Entry processes are completed:
- We start the reconciliation and reporting work on the 1st of every month.
- This rapid commencement allows us to focus immediately on high-risk areas like multi-Currency balances and Inventory Reconciliation.
B. Timely MIS Report Delivery
We
commit to delivering the comprehensive monthly MIS reports on the 5th
of every month.
This commitment to a rapid, five-day close cycle ensures you receive critical financial analysis—such as Budget-Actual-Variance Analysis and detailed Job Costing—with the speed necessary for proactive, real-time strategic management.
Experience the World's Best Quality Services
Our Data Collection Process
Upon accepting our proposal, we conduct a complimentary GAP analysis of your accounting software, document flow, and business processes to identify configuration gaps and workflow issues.
We prepare and share a detailed proposal along with our professional recommendations and required changes—both in the system configuration and business processes and controls.
We allow the client time to review the proposal and come back with queries or additional recommendations. Our goal is to ensure full clarity before implementation.
We arrange a virtual meeting via Zoom or Google Meet to walk the client through our proposed changes, addressing every concern with clarity and practical insight.
For complex setups, we offer an additional session to further explain the software or process changes and how they impact business reporting.
Based on client feedback, we share a revised proposal for final review and approval.
Upon approval, we issue a formal Service Level Agreement (SLA) for mutual agreement and signatures, outlining deliverables and timelines.
Once the SLA is signed, clients are requested to provide a dedicated login for our team, with audit trails enabled to ensure transparency.
We allow the client time to review the proposal and come back with queries or additional recommendations. Our goal is to ensure full clarity before implementation.
We maintain high professional standards. If the client is unwilling to align with necessary changes, we respectfully decline the engagement. We believe in quality outcomes over quick fixes.
Data Entry Management
If backlog data is involved, we divide the workload into:
Phase 1: Historical/Old Documents
Phase 2: Current Month’s Transactions.
We request clients to share documents daily or weekly to maintain real-time accounting. This improves visibility for AP/AR, project costs, and inventory, and enables timely decision-making.
Structured Workflow with Checklists
We follow a 5-layer checklist-driven approach
We conduct thorough verification and cross-checking before report submission.
We perform all reconciliations after data entry. For unresolved items, we proactively seek client clarification before finalizing entries.
After completing double-level verification, we prepare and share the MIS Reports, customized to client needs.
We offer a one-time session to explain MIS Reports during the first three months. Ongoing consultations, if requested, will be billed separately.
After completing double-level verification, we prepare and share the MIS Reports, customized to client needs.
Reconciliation & Reporting
We conduct thorough verification and cross-checking before report submission.
We perform all reconciliations after data entry. For unresolved items, we proactively seek client clarification before finalizing entries.
After completing double-level verification, we prepare and share the MIS Reports, customized to client needs.
We offer a one-time session to explain MIS Reports during the first three months. Ongoing consultations, if requested, will be billed separately.
Invoicing & Payment Policy
First month’s invoice is raised post-MIS submission; payment expected within 3 working days.
From the fourth month onward, we request advance payment by the 1st of each month to ensure timely and uninterrupted service.