We cover the transfer of data from any source (paper, digital images, PDFs, audio) into a target electronic system (ERP, CRM, Database, Spreadsheet) with guaranteed accuracy, consistency, and formatting.

The primary benefits are cost reduction (due to operational efficiency), enhanced data accuracy (via rigorous quality checks), and speed (utilizing time zone differences for overnight processing.

We process a wide range of source data, including invoices, receipts, purchase orders (POs), warranty cards, survey forms, legal documents, financial statements, and handwritten notes.

 We handle both. Structured data (forms, spreadsheets) is processed efficiently, while we use advanced techniques and manual review for complex unstructured data (legal transcripts, medical notes.

By taking over repetitive, labor-intensive data entry tasks, we free up your specialized in-house staff to focus on strategic analysis, customer service, and core revenue-generating activities.

Yes. Our centralized operations in Nagercoil, India, are equipped with the infrastructure and scalable resources to efficiently handle large-scale data migration or continuous high-volume inputs.

Absolutely. This is a core competency. We ensure accurate entry of Accounts Payable (AP), Accounts Receivable (AR), expense reports, and general ledger transactions into your accounting software.

Yes. Our team is proficient in processing data in English and can handle many European, Middle Eastern, and Far Eastern languages, provided clear input instructions are supplied.

Our processing speed depends on data complexity and source format (typing vs. automated OCR). We establish a guaranteed Key Strokes Per Hour (KSPH) or document turnaround time in the Service Level Agreement (SLA) .

We combine automation (OCR/Intelligent Automation) with manual quality control and verification by human operators. This hybrid approach ensures the speed of technology with the accuracy required for complex and handwriting-based sources.

Yes. We perform data entry alongside cleansing, de-duplication, formatting, and standardization (e.g., standardizing address formats) to ensure data integrity in your target system.

Yes, our specialists are trained in the terminology and compliance requirements necessary for sectors like retail, manufacturing, logistics, finance, legal, and insurance.

A The output is usually direct entry into your online system or structured digital files such as Excel, CSV, XML, JSON, or direct API integration where permissible.

We use secure, encrypted file transfer protocols (SFTP/HTTPS) or access data directly via your secured cloud storage ( SharePoint, AWS, Google Drive) based on your security policies .

Yes. We specialize in preparing, cleaning, and entering large batches of historical data (e.g., customer records, fixed assets) for seamless migration to a new ERP or CRM system.

We typically guarantee an accuracy rate of 99.95% or higher for standard alphanumeric data. Accuracy targets are defined and guaranteed in the SLA based on data complexity.

Double-Entry Verification involves two separate operators keying the same data. The system then automatically compares the two outputs, flagging any discrepancies for a senior verifier to resolve.

These documents are flagged for specialist operators and subject to triple-key verification and contextual checks to ensure accurate interpretation before final entry.

Our senior QA team follows a pre-defined set of rules (e.g., prioritizing data from a specific field or latest date) and raises an Exception Report to the client for final instruction when necessary.

Yes. We perform checks such as range validation (e.g., ensuring a price is non-negative), format validation (e.g., ensuring zip code format), and cross-field validation (e.g., line item total matches overall total ) .

QA is a continuous process. We perform spot checks during data entry, a batch-level audit upon completion, and a final reconciliation before delivery or posting.

We use a centralized style guide and rule set for all projects, ensuring that all operators, regardless of shift, adhere to the same formatting, capitalization, and naming conventions.

An Exception Report lists all instances where the source data was unclear, conflicting, or violated a defined business rule. We provide this report promptly for client resolution.

Yes. We provide Daily or Weekly reports detailing the volume processed, the effective error rate detected, and the time taken for processing.

We adhere strictly to the client's preferred target format (e.g., US, UK, European, or ISO standards) and apply the correct conversion rules during the entry phase.

Yes. We perform match-merge functions, linking new data to existing records (e.g., matching a new invoice to an existing vendor ID) and flagging potential duplicates.

Errors identified during the internal QA process are corrected immediately by a dedicated supervisor before the final data is released to the client.

Yes. Our proprietary tools are configured with your specific business rules to automatically restrict or flag inputs that violate data integrity, minimizing manual mistakes.

We conduct a Quarterly internal audit of our QA processes, including re-keying a sample of processed data to ensure continued adherence to the promised accuracy rate.

We adhere to the "garbage in, garbage out" principle. Missing mandatory fields are noted in the Exception Report for the client to provide the missing information.

We operate in a secure, restricted access facility with CCTV monitoring. Data is processed on firewalled servers, and all data transfer utilizes 256-bit AES encryption (SFTP/HTTPS) .

Yes. Every employee, from operator to senior management, is legally bound by a stringent Non-Disclosure and Confidentiality Agreement (NDA) upon hiring.

We establish processing rules in our SLA that align with GDPR principles, including using dedicated access controls, minimizing data exposure, and ensuring data is processed only as per client instruction.

No. We strictly enforce the principle of least privilege. Operators are given access only to the necessary input screen or file folder required to complete the specific task.

Source data is securely archived for an agreed-upon period for audit purposes, and then securely deleted or destroyed from our servers as per the client's instruction and the SLA terms.

Yes. We welcome client security teams to perform due diligence and audits of our security infrastructure, protocols, and access controls.

We utilize Uninterrupted Power Supply (UPS) and generator backups, along with a secure data saving protocol that ensures minimal loss of work in progress during an unforeseen event.

Yes. We strongly recommend and support the use of the client’s VPN, remote desktop connection, or dedicated virtual machine (VM) environment for maximum security control.

Yes. We mandate and utilize 2FA/MFA whenever accessing client systems, ensuring that only authorized personnel can enter the target environment.

Operator workstations are diskless, restricted, and monitored, preventing the copying, downloading, or printing of any client data to local devices.

We handle PII based on client instructions. We use data masking and pseudonymization techniques where possible to protect sensitive customer data during the entry process.

Yes. Our processing centers are secured with 24/7 manned security, access card control, and continuous CCTV surveillance of all processing areas.

Physical documents are logged upon receipt, stored in locked filing cabinets, and processed in designated areas. Secure, certified shredding is used for disposal if requested.

Our security protocols are reviewed and updated on a Half-Yearly basis or immediately following any significant shift in international data protection regulations.

Beyond physical and digital security, measures include strict access logging, monitoring of employee activity logs, and a zero-tolerance policy for unauthorized data access.

Yes. We use advanced Intelligent Character Recognition (ICR) and OCR tools to digitize source documents, which significantly speeds up processing while maintaining accuracy through human validation.

Yes. Our operators are trained to work within various complex ERP environments, including SAP, Oracle, Microsoft Dynamics, NetSuite, and QuickBooks Enterprise.

Yes. We handle the data entry and update of customer records, leads, and sales activities directly into major CRM platforms, ensuring timely sales reporting.

We use specialized software for audio transcription and data extraction, employing skilled operators to accurately transcribe and enter data from recorded dictations, interviews, or meetings.

Yes. We can enter raw data into highly structured Excel or Google Sheet templates while ensuring that the integrity of existing formulas, macros, and conditional formatting is preserved.

API integration allows us to securely send data directly from our processing tools to your back-end system in a structured format, eliminating the need for manual file imports/exports.

Yes. We collaborate with your IT team to create and maintain a formal Data Mapping Document that links every source field to its corresponding target field in your system .

We prepare the processed data into a clean, system-compatible format (e.g., CSV or XML) that is validated and ready for batch import via your system's native upload tool.

Yes. We use image processing tools to optimize digital images (straightening, contrast enhancement) before applying OCR and manual keying to extract the data .

We are flexible. We can utilize your client-owned cloud environment (e.g., Microsoft Azure, AWS Workspace) or our secured private cloud infrastructure for processing, based on your preference.

We enforce strict version control, processing data only from the latest, designated source files and clearly documenting the version of the document processed.

Yes. We perform data entry that includes metadata tagging and categorization (e.g., document type, date, vendor, project code) to improve searchability in your document management system (DMS) .

Yes, our teams can be trained to navigate and input data directly into specialized platforms like medical billing, legal case management, or logistics tracking software.

We coordinate with your IT team to ensure our team is set up with redundant access paths and protocols, minimizing downtime due to network issues .

Yes. We perform web data scraping and extraction for large public data sets (e.g., product catalogs, competitor pricing) and enter the validated data into your database.

Yes. We can provide the raw text file output from the OCR process alongside the final verified data, allowing for client audit and comparison.

We maintain up-to-date versions of operating systems and security software. Updates to specialized data entry tools are managed on a Quarterly basis to ensure optimal performance.

Yes. We integrate data entry steps with external validation tools or your existing master files to verify the integrity of critical data points during processing.

We use specialized tools that extract data fields from fillable and non-fillable PDF forms, minimizing manual keying while maintaining full human oversight.

Yes. As an output service, we can create searchable PDF files (using the entered data layer) from scanned or image source documents.

Daily service ensures that all documents received by a specific cutoff time are processed and entered into your system by the next morning, providing real-time data visibility and rapid turnaround.

Companies that rely on immediate data for operations, such as e-commerce, logistics, and supply chain firms, where daily sales orders or shipping updates are critical.

Weekly service provides a consolidated batch entry of the week’s transactions, ensuring all source documents are fully reconciled, entered, and accompanied by a Weekly Status Report.

It ensures that your internal management reports (e.g., weekly sales dashboards, inventory updates) are based on the freshest, most accurately entered data possible.

Our Indian location allows us to operate while your US, Canadian, or UK teams are asleep. You send your documents at the end of your business day, and we process them, ensuring the work is ready for review by the start of your next day (the "overnight advantage") .

It is essential for ensuring that all liabilities, revenues, and expenses from the month are captured accurately before the financial statements are finalized, supporting compliance and audit readiness.

Quarterly service is often used for large, cyclical data sets like warranty registrations, specialized survey processing, or detailed expense audit data required for quarterly regulatory filings.

Companies with seasonal operations, those processing large batches of non-critical documents, or those preparing for quarterly tax and regulatory submissions .

Half-Yearly service often involves large-scale data cleansing and preparation for mid-year financial reviews, including auditing the quality of the past six months of entry and fixing identified systemic errors .

Yearly service focuses on annual preparation, such as year-end inventory counting data entry, fixed asset verification, or preparing historical data for tax provision or annual statutory reporting.

Yes. Our model is flexible. We tailor the service frequency to the criticality of the data, allowing you to optimize cost and turnaround time across different departments.

We can typically adjust the resource allocation and service frequency within 48 to 72 hours, depending on the increase in volume required.

We provide standard reports detailing volume processed, accuracy rates, exception logs, and turnaround times (TAT), all customized to your preferred format.

We maintain a resource buffer to absorb reasonable peak volume fluctuations. For sustained high volume, we communicate promptly to adjust resource allocation and pricing.

Yes. We use a proprietary tracking system that logs the timestamp for every step of the process (receipt, entry start, QA complete, delivery), ensuring full accountability and visibility.

Our strategic location offers a significant cost advantage and utilizes the time zone difference to deliver processed data to the US, Europe, or Australia before the start of their next business day.

Yes. We correctly identify and enter transactions in multiple currencies (USD, CAD, GBP, EUR, AUD, AED, etc.) and apply the required GL or spot exchange rates as per your instructions.

Pricing is transparently determined based on:
1) Volume (e.g., per 1,000 key strokes or per document)
2) Complexity (handwriting, multi-lingual)
3) Required Accuracy/SLA.

We primarily offer a fixed per-document or fixed per-transaction price for established workflows, providing predictable costs. Hourly rates are used for complex or ad-hoc projects.

The first step is a Process Discovery Session where we analyze your source documents, define the target system, and establish the data mapping and quality rules.

We offer flexible contract terms, from pilot projects to Yearly contracts. Long-term contracts benefit from lower pricing tiers and resource guarantees.

We develop specific style sheets and validation rules for each country's unique data formats (e.g., UK Postcode, Canadian SIN, US EIN) to ensure local compliance.

Yes. We maintain a bench of trained operators specifically for rapid deployment, allowing us to scale capacity quickly to meet client demand fluctuations.

You receive a dedicated Project Manager who serves as your primary point of contact for all service issues, reporting, and scope changes.

No. Our quality control, including double-key verification and exception reporting, is typically factored into the standard per-unit pricing to ensure transparent billing.