Electronic Document Management Services (EDMS) – Remote Support for Global Projects
Organize. Access. Control. Analyze.
At ALGEBRAA, we offer specialized Electronic Document Management Services (EDMS) to international clients, with a strong focus on project-based industries such as civil engineering, MEP (mechanical, electrical, plumbing), and infrastructure development. Our remote EDMS solutions are designed to help you digitize, manage, retrieve, and analyze critical documents across your business and job sites—safely and efficiently.
We work seamlessly within your Accounting, ERP, or Project Management Systems to bring structure and control to your document workflows.
Our
EDMS Offerings Include
Document
Digitization & Organization
- Scanning, indexing, and categorizing of project documents (drawings, blueprints, permits, contracts)
- Naming conventions and metadata tagging for easy search and retrieval
- Folder hierarchy and access control setup by department, team, or site
- Conversion of hard copies into searchable digital formats (PDFs, OCR-enabled docs).
Project-Specific Document Management
- Site-wise document repositories for civil, electrical, plumbing, and MEP projects
- Version control for engineering drawings, change orders, RFIs, etc.
- Real-time document sharing between site teams, vendors, and head office
- Tracking of approvals, comments, and document workflows in one system.
Integration with Accounting & ERP Systems
- Attachments of invoices, bills, POs, and work orders to relevant transactions
- Link EDMS with ERP modules like procurement, project costing, and HR
- Maintain audit trails and version history in compliance with international standards
- Auto-linking of delivery notes and contract documents to financial entries.
Compliance
& Security Management
- Centralized repository with multi-level access control and user permissions
- Secure cloud or on-premise storage with encryption and backup solutions
- Regulatory document retention policies for legal and industry compliance
- Remote access with mobile compatibility for teams on the move.
Document
Analysis & MIS
- Analysis of document turnaround times and bottlenecks
- Reporting on compliance documentation (safety, insurance, licenses)
- Site performance tracking based on document cycle completion
- Document audit logs and dashboard reports for management review.
Tailored for Industries Including
- Civil Construction – Contracts, site instructions, architectural drawings
- MEP Contractors – Layout plans, wiring diagrams, maintenance records
- Electrical & Plumbing Projects – Material specs, installation certificates, inspection checklists
- Real Estate & Infrastructure – Permits, stakeholder approvals, land documentation
- Engineering & EPC Firms – RFPs, BOQs, feasibility studies, technical reports.
Compatible With
- ERP Platforms: SAP, Oracle NetSuite, Microsoft Dynamics, Tally, Odoo
- Accounting Software: QuickBooks, Zoho Books, Sage, Xero
- Document Management Tools: SharePoint, Google Workspace, Dropbox, OneDrive
- Project Platforms: Procore, Buildertrend, Asana, Monday.com.
Why Choose Us?
- Structured Document Control – Avoid lost files, duplicates, and outdated versions
- Cross-Team Access – Ensure seamless collaboration between project sites and back office
- Data Security & Audit Trails – Secure access with full transparency and compliance
- Business Intelligence-Driven – Reports that convert document status into actionable insights
- Industry-Specific Expertise – Deep understanding of the document flow in engineering and construction projects.
Build a Paperless, Efficient, and Transparent Project Ecosystem
With our EDMS services, your business can eliminate paper-based delays, reduce administrative overhead, and gain better control over critical documentation—remotely and reliably.
FAQs – Electronic Document Management Services (E.D.M.S.)
Where Paper Ends, Productivity Begins.
Electronic Document Management Services (E.D.M.S.) refer to the digital handling of documents—right from creation and storage to indexing, retrieval, version control, and archiving.
🔍 It eliminates paper clutter
🚀 Boosts operational efficiency
🔐 Enhances data security
📄 Ensures instant document access
📊 Enables compliance and audit readiness
Whether you're in construction, healthcare, retail, or tech—we bring clarity to your chaos.
We offer end-to-end document lifecycle management, including:
- 📥 Document scanning & digitization
- 🗂️ Indexing & metadata tagging
- 🔎 Smart retrieval systems
- 🔐 Role-based access control
- 🧾 Compliance archiving (Tax, HR, Legal, Financial)
- ♻️ Version control & audit trails
- 🌐 Cloud storage & integration with ERP/Accounting systems
From invoices to blueprints—we organize your digital backbone.
We work across 22+ top-tier software platforms globally, including:
📁 M-Files, DocuWare, Zoho WorkDrive, Microsoft SharePoint, FileHold, OpenText, Docsvault, and many more.
Whether you’re using a legacy system or cloud-native tools—we adapt fast, so your documents don’t slow you down.
Yes! We specialize in seamless integration with major platforms such as:
🧮 QuickBooks, Xero, Tally, NetSuite, Sage
🧩 ERP systems (SAP, Oracle, Microsoft Dynamics, Zoho ERP, etc.)
📦 CRM & SCM platforms
You get one unified platform for accounting, compliance, and documentation—without tech headaches.
Security is our top priority. We offer:
🔐 End-to-end encryption
🛡️ Access-level authentication
🕵️ Tamper-proof audit logs
☁️ Cloud redundancy and secure backups
We follow GDPR, HIPAA, ISO 27001 and other global standards to keep your data safe, sound, and private.
Yes! Our solutions are tailored for:
🏗️ Civil & MEP Projects: Drawings, permits, site reports
🏥 Healthcare: Patient records, compliance documentation
🏬 Retail & FMCG: Inventory docs, vendor contracts
🏢 Finance & Insurance: Regulatory paperwork, customer onboarding
With deep domain experience, we know what documents matter most in your business.
E.D.M.S. ensures:
📑 Easy access to historical data
🔍 Traceable document versions
📤 Instant report generation
🕓 Time-stamped approvals and workflow logs
We prepare you to sail through audits with zero document panic.
Absolutely. Our systems support:
📱 Mobile-friendly dashboards
💻 Browser-based access
☁️ Secure cloud environments
Whether you're in the office or at a project site—your documents travel with you.
It depends on:
📁 Document volume
🛠️ Existing infrastructure
🎯 Required integrations
Typically, small to medium-sized systems go live within 2–4 weeks, while larger rollouts may take longer.
We ensure quick deployment with minimal disruption to your operations.
- ✅ Experience across 25+ industries
- ✅ Proven expertise with all leading software
- ✅ Custom workflow automation
- ✅ Global clientele across USA, UK, EU, Middle East, and APAC
✅ Deep understanding of accounting, finance, and project documentation
When you partner with us, you don’t just digitize—you optimize.